HR Workflow Automation Use Cases

The rising demand for digitization has made workflow automation the perfect solution for eliminating inefficiencies in HR processes. Here are a few complex HR workflows that can be redesigned with hr automation.

• • ATS Solution

Recruitment can be streamlined with automation and helps the HR team ensure that all applicants are screened properly and necessary background checks are performed. Scheduling of interviews, tracking progress and approvals are made easier. ATS software helps recruiters streamline every phase of the recruitment process. It makes hiring simpler, saves time and helps you reach the right talent effectively. The system manages the entire recruitment process, right from receiving resumes to hiring employees. The software helps you automate the process of screening & shortlisting candidates, applicant evaluation, scheduling interviews, hiring, background verification, and new-hire paperwork. ATS helps in sorting through resumes, to determine which ones are the best fit for the open positions. Applicant tracking systems evaluates your resume by checking for keywords or skill sets that fit the job description. The main function of an ATS is to provide a central location and database for a company’s recruitment efforts. ATSs are built to better assist management of resumes and applicant information. Data is either received from internal applications via the ATS front-end, located on the company website or is extracted from applicants on job boards. The majority of job and resume boards (LinkedIn.com, Monster.com,, Indeed.com) have partnerships with ATS software providers to provide integration, parsing support and ease of data migration from one system to another.

• •  Employee Onboarding

Onboard new hires with a complete, comprehensive and efficient onboarding experience. Automated HR Onboarding tools can collect relevant employee information even prior to joining. Communicating key information with relevant departments and initiating necessary action. Much of the employee related paper work can be eliminated through HR Onboarding tools. Many hours of signing and filing paperwork can be eliminated, and new hires can integrate faster into the organization. It also helps to seamlessly engage many departments, to ensure the new hire receives the necessary tools and access to start work. Eff­ective onboarding requires that every individual involved in the onboarding process from new employees, hiring managers and HR executives across the organization have the right information and tools to be eff­ective. New hires can complete and sign their paperwork electronically. Smart onboarding tools engage employees by providing job information, allows new hires to view tasks and speed up productivity with learning resources. New employees learn their jobs faster and become engaged sooner.Automate tasks to key departments,users and managers with email notifications & alerts.

• • Time and Attendance Software

Time and attendance management solution helps organizations streamline processes such as leave management, improve organizational efficiency and save time. Time and attendance software can also be integrated with human resources management systems and payroll systems to simplify and streamline many functions within the organization. Shooting off emails for approvals can be difficult to manage and track. Employees can key in data and track time sheet submissions through an automated system. Automated systems can expedite collection of data and collate and validate information for approval. This also saves time and effort involved in updating employee records manually. Automating leave requests helps to eliminate redundant and cumbersome administrative processes such as leave approvals. Approval of leave requests, in paper format, can be tedious and time consuming for all – the employee, manager and HR. Leave management systems ensure traceable documentation, and ensure companies can track, manage and approve employee leave requests more efficiently.

• • Employee Portal

Our employee onboarding solution is a cloud based, centralized and secure data centre for unified employee information. Our intuitive employee portal helps retrieve, manage, track all data pertaining to your employees from person milestones such as birthdays, anniversaries to KPI’s, KRA’s, performance review, reporting structure and team details.
Automation of filing of personnel data helps to update, track and organize employee is an efficient way. Automation helps reduce errors or loss of data, as well as help to track employee information. The solution has a customized and personal employee profile with a user friendly dashboard, view employee skill sets, short term and long term goals, skills to acquire and internal career development opportunities with our easy to navigate software.

• • Performance Evaluation Solution

A performance evaluation software helps to streamline and improve the employee performance evaluation process. Performance reviews can be done in a consistent, timely, and efficient manner with Performance Management Systems. Employees can be part of a richer experience with respect to performance review and feedback. The process would be far more transparent, engaging and participatory. The system also ensures that quality of feedback is monitored, and efficiency of the entire employee base can be measured. An automated system can also help build developmental goals, initiate career planning and ensure high performers are duly recognized and appropriately rewarded. Workflows seamlessly connected to employee performance dashboards and historical databases. Ensure transparency in the appraisal process with smart embedded online forms, audit trails and electronic signatures. All reviewers are alerted with automated notifications and forms are routed to all stakeholders for reviews, comments and ratings.

• • Offboarding

Off-boarding can be said to be the formal process of managing the end of an employee’s lifecycle and completing the employee’s exit formalities. Offboarding is a matter that is to be handled delicately and with caution. A manual process, may leave it open ended with the possibility of loopholes. Offboarding involves proper documentation, return of equipment, termination of grants and access, as well as settlement of dues and benefits. Automating the process ensures that critical steps in termination of employment is handled properly. An automated HR workflow for offboarding helps navigate compliance challenges and guarantee smooth hand over of all essential things while exiting. In the event of a resignation the solution notifies Payroll, IT, Administration departments to initiate exit formalities. The systems checks if keys, access cards are returned and notifies collection of issued company assets such as telephone, computers. Important tasks such as deletion of employee accounts, emails, contact info from all related systems and password resetting are performed. Customized online forms for employee feedback is generated. Automate your workflow with EMP Trust HR workflow software

• • Employee Training and Development

Training and development for an employee can be linked to the onboarding process, the performance management process or as an independent function. Automation can ensure tracking of employee progress, as well as gauging improvements. Employees can individually manage their training programmes. Often, training programmes are delivered on portals in a module based series.

• • Compensation and Benefits

Using HR automation tools for compensation, payroll and benefits ensures a transparent process. Employees can review their compensation package, with some companies allowing employees to choose their benefits. Automation streamlines the process, making it open and responsive. Information can be quickly updated for new hires and action expedited in cases of offboarding.

EMPTrust HR offers a comprehensive HR solution that can incorporate all of your HR required documents to be fully electronic including Form I-9, Federal, State and City forms, company-specific forms including employee handbook and HR policy sign off with an electronic signature capability. This can be integrated into SAP or other HRIS systems for seamless flow of information. We are also a DHS E-Verify agent with seamless integration to DHS, certified on every version, and one of the largest process of employment eligibility verification with the Department of Homeland Security.The solution provides a completely paperless solution with automation of internal tasks, a branded new hire portal with your branding/logos, custom welcome messages, and video embeds on an easy to use HRIS platform. We support any device including desktops, tablets, and phones with no software to install.

Transform your HR processes by automating the HR process workflow using our user friendly and customized hr workflow solution. Sign up today to see how an easy-to-use workflow automation platform can accelerate and improve business process.