In recent years, there have been several changes and updates to Form I-9, the document used by employers to verify the identity and employment eligibility of their employees.
These changes aim to make the form more user-friendly and reduce errors. These errors can lead to fines and penalties for employers. In this article, we will discuss some of the recent updates to Form I-9 and common mistakes to avoid while filling out the form.
EMPTrust HR Solution’s Electronic Form I-9 Compliance Solution helps companies to avoid hassles related to Form I-9. It keeps you updated and fulfils your Form I-9 compliance with error checking, form guidance, audit reports, custom dashboards, and alert notifications.
Recent Changes and Updates in Form I-9:
- Prior to the Covid-19 pandemic, I-9 verification was done on paper and in person. However, in March 2020, a temporary remote I-9 option was implemented to allow new hires to verify their documents virtually.
- In July 2023, the Department of Homeland Security (DHS) announced significant changes to the Form I-9 process. Employees hired since March 2020 were required to have their virtually verified documents reinspected by August 30, 2023, creating administrative challenges for businesses and employees.
- A new version of the form was introduced, simplifying and streamlining the form to a one-page document.
- A permanent remote document verification option, known as the “alternative procedure,” was introduced alongside the new form.
- Employers who are registered and in good standing with E-Verify can utilize this alternative procedure to verify documents remotely.
Common mistakes to avoid while filling out the Form I-9:
While these updates are aimed at making the form easier to use and more accurate, there are still common mistakes that employers should avoid when filling out the form.
- One of the most common mistakes is failing to complete the form on time. According to federal regulations, employers must complete the form for each new employee within three days of their start date. Failure to do so can result in fines and penalties for the employer.
- Another common mistake is failing to properly verify the identity and employment authorization of employees. Employers must carefully review the documents provided by employees to ensure that they are genuine and match the information provided on the form. Failing to do so can also result in fines and penalties for the employer.
- It is also important to ensure that Form I-9 is completed accurately and completely. This includes ensuring that all required fields are filled out, that the form is signed and dated by both the employee and employer, and that any necessary corrections are made on time. Failure to do so can also result in fines and penalties for the employer.
In conclusion, recent changes and updates to Form I-9 have made the form more user-friendly and easier to use.
However, it is still important for employers to be aware of common mistakes to avoid when filling out the form.
Join EMPTrust in our mission to eliminate Form I-9 related penalties and fines from your HR workflows!
