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Privacy Policy

Privacy Statement Effective as of Nov 2009

EMPTrust Solutions. (“EMPTrust” or the “Company”) is committed to protecting the privacy of your information. This Privacy Statement describes EMPTrust’s data privacy information practice while on company websites.

If you have any questions about this Privacy Statement, please contact by mail at

Data Privacy Office
101 Lakeforest Blvd, Suite 230
Gaithersburg, MD 20877, USA

1. Web Sites Covered

This Privacy Statement covers the information practices of Web sites that link to this Privacy Statement: company website www.emptrust.com and our application service websites (collectively referred to as “EMPTrust’s Web sites” or “the Company’s Web sites”).

Applications may be posted by EMPTrust and third parties on company website www.emptrust.com When applications are posted by EMPTrust, this Privacy Statement applies. When applications are posted by third parties and visitors wish to avail of services from 3rd party partners, the privacy statement of the third party applies, and this Privacy Statement does not apply.

When sites are posted by EMPTrust, the site will link to this Privacy Statement, and this Privacy Statement applies. When sites are posted by third parties, the privacy statement of the third party applies, and this Privacy Statement does not apply.

EMPTrust’s Web sites may contain links to other Web sites on company website www.emptrust.com EMPTrust is not responsible for the information practices or the content of such other Web sites. The Company encourages you to review the privacy statements of other Web sites to understand their information practices.

2. Personal Information Collected

EMPTrust offers a variety of services that are collectively referred to as the “Service.” EMPTrust collects information from individuals who visit the Company’s Web sites (“Visitors”) and individuals who register to use the Service (“Customers”).

Visitors on Company web sites:

When expressing an interest in obtaining additional information about the Service or registering to use the Service, EMPTrust requires you to provide the Company with contact information, such as name, company name, address, phone number, and email address (“Required Contact Information”).

As you navigate the Company’s Web sites, EMPTrust may also collect information through the use of commonly-used information-gathering tools, such as cookies and Web beacons (“Web Site Navigational Information”). Web Site Navigational Information includes standard information from your Web browser (such as browser type and browser language), your Internet Protocol (“IP”) address, and the actions you take on the Company’s Web sites (such as the Web pages viewed and the links clicked).

When purchasing the Service, EMPTrust requires you to provide the Company with financial qualification and billing information, such as billing name and address, credit card number, and the number of employees within the organization that will be using the Service (“Billing Information”). EMPTrust may also ask you to provide additional information, such as company annual revenues, work locations, number of employees, or industry (“Optional Information”). Required Contact Information, Billing Information, and Optional Information are referred to collectively as “data About EMPTrust Customers.” Financial data about customers are not stored in the company website, application or service.

As you navigate the Company’s Web sites, EMPTrust may also collect information through the use of commonly-used information-gathering tools, such as cookies and Web beacons (“Web Site Navigational Information”). Web Site Navigational Information includes standard information from your Web browser (such as browser type and browser language), your Internet Protocol (“IP”) address, and the actions you take on the Company’s Web sites (such as the Web pages viewed and the links clicked).

3. Use of Information Collected

The Company uses Data about EMPTrust visitors and customers to perform the services requested. For example, if you fill out a “Contact Me” Web form, the Company will use the information provided to contact you about your interest in the Service.

The Company may also use data about EMPTrust visitors for marketing purposes. For example, the Company may use information you provide to contact you to further discuss your interest in EMPTrust, the Service, and to send you information regarding the Company and its partners, such as information about promotions or events.

EMPTrust uses credit card information solely to check the financial qualifications of prospective Customers and to collect payment for the Service. EMP Trust does not store credit card information within its application or service or websites.

EMPTrust uses Web Site Navigational Information to operate and improve the Company’s Web sites. The Company may also use Web Site Navigational Information in combination with Data about EMPTrust visitors to provide personalized information about the Company.

4. Web Site Navigational Information

EMPTrust uses commonly-used information-gathering tools, such as cookies and Web beacons, to collect information as you navigate the Company’s Web sites (“Web Site Navigational Information”). This section describes the types of Web Site Navigational Information the Company may collect and how the Company may use this information.

EMPTrust uses cookies to make interactions with the Company’s Web sites easy and meaningful. When you visit one of the Company’s Web sites, EMPTrust’s servers send a cookie to your computer. Standing alone, cookies do not personally identify you. They merely recognize your Web browser. Unless you choose to identify yourself to EMPTrust, either by responding to a promotional offer, opening an account, or filling out a Web form (such as a “Contact Me” or a “30 Day Free Trial” Web form), you remain anonymous to the Company.

There are two types of cookies: session-based and persistent-based. Session cookies exist only during one session. They disappear from your computer when you close your browser software or turn off your computer. Persistent cookies remain on your computer after you close your browser or turn off your computer.

If you have chosen to identify yourself to EMPTrust, the Company uses session cookies containing encrypted information to allow the Company to uniquely identify you. Each time you log into the Service, a session cookie containing an encrypted, unique identifier that is tied to your account is placed in your browser. These session cookies allow the Company to uniquely identify you when you are logged into the Service and to process your online transactions and requests. Session cookies are required to use the Service.

EMPTrust uses persistent cookies that only the Company can read and use to identify browsers that have previously visited the Company’s Web sites. When you purchase the Service or provide the Company with personal information, a unique identifier is assigned you. This unique identifier is associated with a persistent cookie that the Company places on your Web browser. The Company is especially careful about the security and confidentiality of the information stored in persistent cookies. For example, the Company does not store account numbers or passwords in persistent cookies. If you disable your Web browser’s ability to accept cookies, you will be able to navigate the Company’s Web sites, but you will not be able to successfully use the Service.

EMPTrust may use information from session and persistent cookies in combination with data about EMPTrust Customers to provide you with information about the Company and the Service

Web Beacons

EMPTrust uses Web beacons alone or in conjunction with cookies to compile information about Visitors’ usage of the Company’s Web sites and interaction with emails from the Company. Web beacons are clear electronic images that can recognize certain types of information on your computer, such as cookies, when you viewed a particular Web site tied to the Web beacon, and a description of a Web site tied to the Web beacon. For example, EMPTrust may place Web beacons in marketing emails that notify the Company when you click on a link in the email that directs you to one of the Company’s Web sites. EMPTrust uses Web beacons to operate and improve the Company’s Web sites and email communications. EMPTrust may use information from Web beacons in combination with Data about EMPTrust visitors to provide you with information about the Company and the Service.

IP Addresses

When you visit EMPTrust’s Web sites, the Company collects your Internet Protocol (“IP”) addresses to track and aggregate non-personally identifiable information. For example, EMPTrust uses IP addresses to monitor the regions from which Customers and Visitors navigate the Company’s Web sites or to block undesirable regions or locations.

EMPTrust also collects IP addresses from Customers whey they log into the Service as part of the Company’s “Identity Confirmation” and “IP Range Restrictions” security features.

Third Party Cookies

From time-to-time, EMPTrust may engage third parties to track and analyze non-personally identifiable usage and volume statistical information from individuals who visit the Company’s Web sites. EMPTrust may also use other third-party cookies to track the performance of Company advertisements. The information provided to third parties does not include personal information, but this information may be re-associated with personal information after the Company receives it. This Privacy Statement does not cover the use of third party cookies.

5. Public Forums, Refer a Friend, and Customer Testimonials

EMPTrust may provide bulletin boards, blogs, or chat rooms on the Company’s Web sites. Any personally identifiable information you choose to submit in such a forum may be read, collected, or used by others who visit these forums, and may be used to send you unsolicited messages. EMPTrust is not responsible for the personally identifiable information you choose to submit in these forums.

Customers and Visitors may elect to use the Company’s referral service to inform friends about the Company’s Web sites. When using the referral service, the Company requests the friend’s name and email address. EMPTrust will automatically send the friend a one-time email inviting him or her to visit the Company’s Web sites. EMPTrust does not store this information.

EMPTrust may post a list of Customers and testimonials on the Company’s Web sites that contain information such as Customer names and titles. EMPTrust obtains the consent of each Customer prior to posting any information on such a list or posting testimonials.

6. Sharing of Information Collected

EMPTrust may share Data about EMPTrust Customers within EMPTrust customer service department so that customer service agents can contact Customers and Visitors who have provided contact information on our behalf. EMPTrust may also share Data about EMPTrust Customers with the Company’s agents to ensure the quality of information provided, measure service level agreements and monitor agent’s performance.

EMPTrust does not share, sell, rent, or trade personally identifiable information with third parties for their promotional purposes.

EMPTrust uses a third-party intermediary to manage credit card processing. This intermediary is not permitted to store, retain, or use Billing Information except for the sole purpose of credit card processing on the Company’s behalf.

EMPTrust does not store or collect credit cards information in internal databases for future use or require that credit information be entered into EMPTrust web sites.

EMPTrust reserves the right to disclose personally identifiable information of the Company’s Customers or Visitors if required by law or if the Company reasonably believes that disclosure is necessary to protect the Company’s rights and/or to comply with a judicial proceeding, court order, or legal process.

7. Communications Preferences

EMPTrust offers visitors who provide contact information a means to choose how the Company uses the information provided. You may manage your receipt of marketing and non-transactional communications by clicking on the “unsubscribe” link located on the bottom of the Company’s marketing emails.

Customers cannot opt out of receiving transactional emails related to their account with EMPTrust or the Service. The company does not send marketing or promotional emails to customers unless users sign up specifically for newsletters and promotional events. Customers who signed up for marketing and promotional emails may manage receipt of marketing and non-transactional communications by clicking on the “unsubscribe” link located on the bottom of the Company’s marketing emails.

8. Correcting and Updating Your Information

Customers may update or change their registration information by editing their user or organization record. To update a user profile, please login to your account with your EMPTrust username and password or Active Directory login and click “User profile.”

To update an organization’s information, please contact your organization’s assigned Application Administrator with your EMPTrust username and password and select “Accounts.”

9. Customer Data

EMPTrust Customers use the Service to host data and information (“Customer Data”). EMPTrust will not review, share, distribute, or reference any such Customer Data except as provided under the customer software license agreement or EMPTrust Master Subscription Agreement whichever applies, or as may be required by law.

Individual records of Customer Data may be viewed or accessed only for the purpose of resolving a problem, support issues, or suspected violation of the customer software license agreement /EMPTrust Master Subscription Agreement, or as may be required by law. Customers are responsible for maintaining the security and confidentiality of their EMPTrust usernames and passwords.

10. Security

EMPTrust uses robust security measures to protect Customer Data from unauthorized access, maintain data accuracy, and help ensure the appropriate use of Customer Data.

When the Service is accessed using any internet browser such as Google Chrome, Firefox, Safari or Internet Explorer Version 8.0 or later, Secure Socket Layer (“SSL”) technology protects Customer Data using both server authentication and data encryption. These technologies help ensure that Customer Data is safe, secure, and only available to the Customer to whom the information belongs and those to whom the Customer has granted access. EMPTrust also implements an advanced security method based on dynamic data and encoded session identifications, and the Company hosts its Web sites in a secure server environment that uses firewalls, intrusion detection, log monitoring and other advanced technology to prevent interference or access from outside intruders. All Personally Identifiable Information (PII) used in customer application or service are encrypted at rest and within the database. EMPTrust also offers enhanced security features within the Service that permit Customers who have private cloud or dedicated servers to configure security settings to the level they deem necessary.

Because the Company uses the Service to maintain data About EMPTrust Customers, this information is secured in the same manner as described above for Customer Data.

11. Changes to this Privacy Statement

EMPTrust reserves the right to change this Privacy Statement. EMPTrust will provide notification of the material changes to this Privacy Statement through the Company’s Web sites at least thirty (30) business days prior to the change taking effect.

12. Contacting Us

Questions regarding this Privacy Statement or the information practices of the Company’s Web sites should be directed to EMPTrust Privacy Officer by email at privacy@emptrust.com or by mail at our offices below:

Data Privacy Office
101 Lakeforest Blvd, Suite 230
Gaithersburg, MD 20877, USA